State Teachers Retirement System of Ohio – Records and Document Administration Manager

[UDATE: This Career Opportunity is closed]

State Teachers Retirement System of Ohio
275 East Broad Street
Columbus, Ohio 43215-3771

Position Description

Title: Records and Document Administration Manager
Department/Section: EX/Legal
Grade: 10
Job Code: 1172

General Summary:

Under the direction of the General Counsel, administer the information architecture (including records retention and management) program for STRS Ohio.

Principal Duties and Responsibilities:

1. Develop and administer records management policies and procedures designed to facilitate efficient handling of key business records, standardized filing, protecting and retrieving records, and maintaining retention and disposal schedules for STRS Ohio.
2. Verify the regulatory and legislative requirements for records management and digital asset management are met.
3. Ensure ownership and responsibility for managing STRS Ohio information is clearly established and that records are available and accessible to staff when necessary.
4. Act as a Custodian of Records for the organization, receiving and responding to requests for public records and subpoena for records, coordinating with the Legal Department on formal requests and formulation of responses, and authenticating or certifying copies of records.
5. Create and maintain databases for the control and retrieval of stored information.
6. Maintain knowledge of trends affecting records management and advise STRS Ohio on cost effective and efficient platforms to store and retrieve information.
7. Oversee the ongoing support, communication and education on records management to the entire organization.
8. Contribute in developing and maintaining the organization’s disaster recovery plan as it relates to the protection and recovery of records and information in the event of an emergency.
9. Identify and develop metrics to demonstrate the value and impact of this work moving forward. Prepare reports as needed on the records management program.

Knowledge, Skills, and Abilities:

1. Bachelor’s degree in a relevant field such as library science, records management, public or business administration required. Certified Records Manager and/or Compliance Certification preferred.
2. Five to seven years records management experience preferred.
3. Substantial knowledge of records management technology for document, records, email, and legal hold management. Also, knowledge of emerging trends and best business practices in records management required.
4. Awareness of the legal and regulatory frameworks governing record-keeping in a public sector environment (including the Data Protection Act 1998 and the Freedom of Information Act 2000).
5. High degree of planning/organizational skills with a strong attention to detail and the ability to meet deadlines.
6. Excellent oral and written communication skills. Ability to make presentations to groups in a clear and accurate manner.
7. Forward-thinking, with an ability to anticipate and prepare for changing demands.
8. Ability to maintain effective working relationships with associates, members and other public and private sector organizations.
9. Excellent work record of attendance and punctuality; occasional evening, weekend and non-regular work hours required.

The above list of duties is intended to describe the general nature and level of work performed by persons assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the persons so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of associates under supervision.

External applicants who meet the qualifications and would like to be considered for an interview should apply online at



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